1. What is Personal Data?
Personal data is any information of any nature regardless of its medium, including sound and image, relating to an identified or identifiable natural person. An identifiable natural person can be identified, directly or indirectly, in particular by reference to a name, an identification number, location data, an electronic identifier, or to one or more factors specific to his or her physical, physiological, genetic, mental, economic, cultural or social identity.

2. Processing of Personal Data
The processing of personal data consists of an operation or set of operations that is performed on personal data or on sets of personal data, whether or not by automated means, namely collection, recording, organization, structuring, storage, adaptation, retrieval, consultation, use, disclosure, dissemination, comparison, interconnection, restriction, erasure or destruction.

3. Data Controller
B2E Colab is the entity responsible for processing personal data, which determines the purposes and means of processing it. To this end, if the holder of the personal data needs to contact the data controller, they can send a written communication to the data controller at the following email address: b2e@b2e.pt.

4. Data Protection Officer (DPO)
The Data Protection Officer plays an important role in the processing of personal data, ensuring, among other things, that data processing complies with the legislation in force. Data subjects can contact the Data Protection Officer by email: b2e@b2e.pt.

5. Personal Data Collected
We only collect and maintain the personal data provided by users. We currently collect the following personal data:

• Name;
• E-mail address;
• Company.

This data is collected exclusively for subscribing to newsletters and communications.

6. Consent
Consent to the processing of personal data is obtained explicitly, freely, informedly and unequivocally. When a user subscribes to our newsletter, they are presented with a clear option to accept or refuse the processing of their data for this purpose. Consent is recorded and kept in our systems, along with the date and time it was provided.

Users can withdraw their consent at any time by clicking on the ‘unsubscribe’ link in all newsletters or by contacting us directly at b2e@b2e.pt. After withdrawal of consent, personal data will be deleted from our databases, unless there is a legal obligation requiring its retention.

7. Use of data
We use the information we collect for the following purposes:

• Communication: To respond to your queries or requests, such as if you request information about our projects, services, or events;
• Marketing and Notifications: To send newsletters, event updates, or other relevant information related to the blue bioeconomy and our initiatives;
• Website Improvement: To analyze how users interact with our website to optimize the browsing experience and improve our services.

8. Sharing of Personal Data
B2E CoLAB does not share, sell or rent your personal information to third parties, except when necessary for the following cases:

• Service providers: We may share information with third-party service providers who help us manage the website, send newsletters or organise events. These service providers include the email marketing platform ‘Mailchimp’ and other technical partners who ensure the operation of our website. All service providers are obliged to comply with GDPR regulations and sign Data Protection Agreements (DPAs) that guarantee the confidentiality and security of personal data;
• Compliance with legal obligations: If requested by a competent authority or to fulfil a legal obligation, we may share your information with the responsible entities.

9. Data Retention Time
Personal data is only kept for as long as necessary for the purposes for which it was collected. In the case of newsletters/communications, the data is kept for as long as the user keeps the subscription active. After cancellation of the subscription, the data is deleted within a maximum period of 30 days, unless there is a legal obligation requiring its retention for a longer period.

10. Data Security
The security of your personal information is one of our main priorities. We have implemented appropriate technical and organisational measures to protect your data against loss, theft or unauthorised access. However, no data transmission or storage system is 100% secure, and we cannot guarantee the absolute security of your information.

11. User rights
In accordance with the GDPR, you have the following rights in relation to your personal information:

• Access: You can request a copy of the personal information we hold about you;
• Correction: If your personal information is incorrect or out of date, you can request that we correct it;
• Removal: You can request that we delete your personal information, unless there are legal obligations that require us to retain it;
• Portability: You can request that we transfer your information to another controller, where applicable;
• Objection: You can object to the processing of your personal information, particularly in relation to direct marketing purposes;
• Limitation of Processing: You can request the limitation of the processing of your personal data in certain circumstances, such as when you contest the accuracy of the data or object to the processing.

To exercise any of these rights, you can contact us by e-mail: geral@b2e.pt.

12. Cookies
‘Cookies’ are small software tags that are stored on your computer via your browser, retaining only information related to your preferences and therefore not including personal data.

13. Changes to the Privacy Policy
This Privacy Policy may be updated from time to time. Any changes will be communicated to users through a notification on our website or by email, where applicable. We recommend that you check this page regularly to be aware of any changes. The date of the last update will be indicated at the end of the page.

14. Contacts
If you have any questions about this Privacy Policy or how we process your personal data, please contact us by email: b2e@b2e.pt.

15. Last update
Last updated: 28 March 2025